Office of the Chief Justice Circular 37 of 2021


The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into consideration and preference will be given to Women and Persons with Disabilities.

APPLICATIONS                     : Mthatha High Court: Quoting the relevant reference number, direct your

application to: The Provincial Head, Office of the Chief Justice, Private Bag x 13012, Cambridge, 5206, East London or hand deliver applications to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent, 5242, East London.

Durban High Court: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X54372, Durban, 4000, or hand deliver applications to the Office of the Chief Justice, Human Resource Management, 1st floor, 2 Devonshire place, off Anton Lembede Street, Durban

High Court Division: Pretoria/ Gauteng Local Division: Johannesburg/Labour and labour Appeals Court: Johannesburg: Quoting the relevant reference number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard and Kruis Street, Johannesburg.

CLOSING DATE                     : 05 November 2021

NOTE                                       :         All applications must be in a NEW Z83 form, which can be downloaded on internet

at or obtainable from any Public Service Department. Each application form must be fully completed, duly signed and initialled by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure to fully complete the form, sign and initial by the applicant will lead to disqualification of the application during the selection process. Received applications using the old Z83 will not be considered. A recent comprehensive CV; contactable referees (telephone numbers and email addresses must be indicated); copies of qualifications and Identity Document and driver’s license (where appropriate) and any other relevant documents should be attached (Only shortlisted candidates will be required to submit certified documents/copies on or before the day of the interviews). Should you be in a possession of foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All non-SA citizens must attach a copy of proof of permanent residence in South Africa to their applications. Dual citizenship holder must provide the Police Clearance certificate from country of origin. Applications that do not comply with the above mentioned requirements will not be considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. The Department does not accept applications via fax or email. Failure to submit all the requested documents will result in the application not being considered during the selection process. Office of the Chief Justice is an equal opportunity employer. In the filling of these posts, the Employment Equity Plan of the Department will be taken into consideration and preference will be given to Women and Persons with Disabilities. All shortlisted candidates for SMS posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which be communicated by the Department. Following the interview and technical exercise, the selection panel will recommend candidates to attend generic


managerial competencies using the mandated DPSA SMS competency assessment tools. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: programme/.All successful candidate will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointments. ERRATUM: Kindly note that the following posts which were advertised on Public

Service Vacancy Circular 34 dated 01 October 2021 with the closing date of 15 October 2021 were advertised with incorrect salary notches: Chief Registrar, Supreme Court of Appeal: Bloemfontein, Ref No: 2021/188/OCJ the correct salary notch is R473 820 – R1 140 828 per annum (MR6); Registrar, North West High Court, Ref No: 2021/190/OCJ and Registrar, Mbombela High Court, Ref No: 2021/191/OCJ the correct salary notch is R257 073 – R912 504 per annum (MR3

–MR5). People who previously applied are encouraged not to re-apply; the closing date has been extended to the 29 October 2021. We apologies for any inconvenience caused.




POST 37/39                            :            SENIOR ADMINISTRATION OFFICER REF NO: 2021/202/OCJ


SALARY                                  : R316 791 per annum. The successful candidate will be required to sign a

performance agreement

CENTRE                                  : KZN Labour Court

REQUIREMENTS                  : Grade 12 and a Three year national Diploma in Administration, Finance or

equivalent qualification. 3 years relevant experience in office administration. Computer literacy, A valid driver’s license. Skills and competencies: Good communication skills, good interpersonal skills, attention to detail, advance computer skills, (MS Office), continual learning and information search and ability to interprete and apply policy. Public management, leadership, organisational and problem solving skills, knowledge of PFMA, DFI, BSA, JYP and other applicable legislations. Knowledge of human Resource, Asset facility and Risk management will be an added advantage.

DUTIES                                    : Control of the section related to Human resources, Finance and Supply Chain

Management, manage finances of the office Vote account) including the Budget, General supervision of administrative staff and implement formal and informal disciplinary matters, compile and analyse statistics to show performance and trends, check diverse documents and work performance of co-workers for completion and correctness, manage and maintain prescripts related to the functions of the OCJ and Public service in general, train and develop staff, manage the facilities of the Department at court, implement Departmental policies, perform any other duties as directed by the supervisor or Director Court Operations.

ENQUIRIES                            : Ms L Marrie Tel No: (031) 372 3164


POST 37/40                            :            JUDGES SECRETARY (X2 POSTS)

(3-Year Contract)


SALARY                                  :            R257 508 per annum, plus 37% in lieu of benefits. The successful candidate will be required to sign a performance agreement

CENTRE                                              Durban High Court Ref No: 2021/203/OCJ

Labour And Labour Appeals Court: Johannesburg Ref No: 2021/204/OCJ

REQUIREMENTS                  :      Grade twelve (12). One (1) to three (3) years’ Secretarial experience or as an Office

Assistant. A valid driver’s license. An LLB Degree or a minimum of 20 modules completed towards an LLB, BA or BCom Law Degree will serve as an added advantage and results must accompany the application. Shortlisted, candidates will


be required to pass a typing test. Skills and Competencies: Proficiency in English. Good communication skills (verbal and written). Administration and Organizational skills. Exceptional interpersonal skills. Ability to meet strict deadlines and to work under pressure. Attention to details. Customer service skills and excellent typing skills. Confidentiality and time management. Computer literacy (MS Word) and Research capabilities.

DUTIES                                    : Typing (or format) of draft memorandum decision, opinions or judgement entries

written by or assigned by Judge. Provide general secretarial/administrative duties to the Judge. Manage and type correspondence, judgements and orders for the Judge (including Dictaphone typing). Arrange and diarize appointments, meetings and official visits and make travel and accommodation arrangements. Safeguarding of all case files and the endorsement of case files with an order made by Judge. Update files and documents and provide copies of documents to the Registrar. Perform digital recording of court proceedings on urgent court after hours and ensure integrity of such recordings. Store, keep and file court records safely. After a case has been completed and opinion, decision or judgement entry released, returns case file to the Registrar; Accompany the Judge to the court and circuit courts. Cooperate with Judges, supervisors and co-workers as necessary to ensure the smooth and efficient operation of the Court. Management of Judge’s vehicle, logbook and driving thereof. Compile data and prepare reports and documents for assigned Judges as necessary; including expense reports, continuing legal hours, financial disclosure statements and case management. Arrange receptions for the Judge and his visitors and attend to their needs. Management of Judge’s library and updating of loose-leaf publications. Execute legal research as directed by the Judge and comply with departmental prescripts, policies, procedures and guidelines.

ENQUIRIES                            :            Durban Ms L Marrie Tel No: (031) 372 3164 Johannesburg: Ms T Mbalekwa Tel No: (011) 335 0404


POST 37/41                            : REGISTRAR REF NO: 2021/201/OCJ


SALARY                                  : R257 073 – R912 504 per annum (MR3 –MR5), (Salary will be in accordance with

the Occupation Specific Dispensation Determination). Applicant must attach a service certificate/s for determination of their experience. The successful candidate will be required to sign a performance agreement.

CENTRE                                  : High Court: Mthatha

REQUIREMENTS                  : Matric plus an LLB Degree or a four (4) year Legal qualification. A minimum of two

(2) years’ legal experience obtained after qualification. Superior court or litigation experience will be an added advantage. Skills and competencies: Excellent communication skills (verbal and written). Computer literacy. Numerical skills. Attention to detail. Planning, organizing and control. Problem solving and decision making skills. Customer service orientated. Interpersonal skills. Conflict management. Strong work ethics. Professionalism. Ability to work under pressure and meeting of deadlines. Results driven. Honesty/Trustworthy. Observance of confidentiality.

DUTIES                                    : Co-ordination of Case Flow Management support process to the Judiciary and

Prosecution. Manage the issuing of all processes. Initiating Court Proceedings. Co- ordinate, interpreting services, appeals and reviews. Process unopposed divorces and the facilitation of Pre-Trial conferences. Quality checks on Criminal Record Book. Authenticate signatures of Legal Practitioners, Notaries and Sworn Translators. Supervision and management of staff. Provide practical training and assistance to the Registrars’ Clerks. Ensure annotation of relevant publications, codes, acts and rules. Attend to and execute requests from the Judiciary in connection with cases and case related matters. Exercise control over the management and safekeeping of case records and the record room. Deal with the files in terms of the relevant codes and Legislation.

ENQUIRIES                                         Ms. N Biko Tel No: (043) 726 8580


POST 37/42                            :            ADMINISTRATION CLERK: DCRS REF NO: 2021/205/OCJ


SALARY                                  :            R173 703 per annum. The successful candidate will be required to sign a

performance agreement.


CENTRE                                  : High Court: Mthatha

REQUIREMENTS                  : Grade twelve (12) or equivalent qualification. Zero (0) – two (2) years’ experience

will serve as an added advantage. Skills and Competencies: Planning and organising skills. Problems solving and analysis skills. Time management. Client oriented and customer focus. Report writing. Communication (written and verbal). Computer literacy (MS Office). Attention to details. Good interpersonal skills. Initiative driven and flexibility.

DUTIE                                      : Prepare court before court proceedings, Accurate recording of cases in court/ court

proceedings on CRT machines. Safekeeping of court documents & CDs. Downloading of court proceedings on CDs. Ensure proper filing is done. Compile statistics daily. Provide administrative support in circuit courts (eg completion of J49 to confirm court attendance of witnesses) Provide any other task allocated by the Supervisor/ Court Manager.

ENQUIRIES                            : Ms. N Biko Tel No: (043) 726 8580


POST 37/43                            :            USHER MESSENGER REF NO: 2020/206/OCJ


SALARY                                  : R122 595 per annum. The successful candidate will be required to sign a

performance agreement.

CENTRE                                  : High Court Gauteng Division: Pretoria

REQUIREMENTS                  : Grade 12, a valid driver’s license will be serve as an advantage. Skills and

Competencies: Knowledge of relevant legislations. Planning and organizing skills. Problem solving and Analysis. Time Management. Client Orientation and Customer Focus. Report writing skills. Negotiation skills. Communication skills. Attention to detail. Good interpersonal skills. Initiative driven and Flexibility.

DUTIES                                    : Escorting of Judges’ to the Court rooms. Rendering of administrative support

functions to the Judges’ and the Court room crew. Maintenance of Courtrooms’ records. Facilitation of the smooth- running of the Court rooms and the collection and distribution of post/parcels, files and other documents and photocopying of official documents. General messengers duties , accompanying the Judge to attend workshops/meeting/seminars, to help Judge to manoeuvre the wheelchair through the parking area to the lift, carrying the laptop, handbag and books, open and close windows at the chamber, set up the desk , Assist Judge to dress up when robing before going to court, assist the Judge in the bathroom when needed, assist the Judge when reading court documents by handing over some books which are in cabinets and bookshelves, Accompanying the Judge to attend workshops/meeting/seminars. Be present in court during the session. Making copies of Court rolls and circulate according to distribution list.

ENQUIRIES                            : Ms T Mbalekwa Tel No: (011) 335 0404

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